Administrative SupportSchedule/calendar managementMeeting preparation- Secure space for in person meetings, prepare materials, set up before and clean up after large meetings; coordinate parking permits for guests; coordinate refreshments or meals when needed; ensure follow up items are delivered in a timely manner.Procurement- order requested materials and ensure timely delivery and payment.Ensure invoices and reimbursement forms for THRIVE activities are submitted in accordance with grant, college, and university policies.Travel planning and reimbursementCheck reports and correspondence for accuracy, edit drafts, and proofread outgoing correspondence.Gather or coordinate the compilation of information from a number of sources for THRIVE research and reporting.CommunicationServe as an initial point of contact for THRIVE inbound communication requests to ensure inquiries are directed to the appropriate person.Facilitate communication with internal and external partners (UT departments, school districts, philanthropic organizations, business vendors)Contribute to communications and written content, including newsletter articles, blog posts, member summaries, other materials that engage its members and tell the Networks story.Collect and synthesize written content to support select grant reporting requirements.Review, proofread, and edit THRIVE newsletters, reports and briefs that represent the findings and key takeaways from the individual and collective THRIVE community.Event CoordinationSupports both in-person and virtual THRIVE events by identifying event venues, food vendors, virtual platforms, facilitating event planning timelines including annual Mentor Institutes, quarterly Community of Practice convenings, and others.Creates event collateral, including online registrations, event agendas, general participant materials, presentation materials and online feedback forms.Available onsite and online for events to ensure everything runs smoothly and participant needs are met.MonitoringDocuments THRIVE protocols, and keeps THRIVE communities up-to-date on current policy and procedures to support their participation and contributionsTracks the performance of communications and events to help determine their effectiveness and identify areas for improvement to better support and engage Members.Generate graphs, charts, spreadsheets, reports, and presentation materials, as needed to communicate results.