Job Information
State of Colorado Federal Reporting Administrator - PROJECT MANAGER I - Denver - Hybrid in Denver, Colorado
Federal Reporting Administrator - PROJECT MANAGER I - Denver - Hybrid
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Federal Reporting Administrator - PROJECT MANAGER I - Denver - Hybrid
Salary
$68,100.00 - $108,972.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
IHA 04691 4/18/24
Department
Colorado Department of Human Services
Division
OCYF - Child Welfare
Opening Date
04/18/2024
Closing Date
5/5/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1575 Sherman Street, Denver, CO 80203
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
araceli.diaz@state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Hybrid - 2 days per week in the office at 1575 Sherman Street Denver, CO
Please note: This recruitment may be used to fill multiple vacancies.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
Division of Division of Child Welfare
The unit works to oversee child protection and prevention for the State of Colorado. This unit sets policy and procedures for the 64 counties served by 59 departments of social/human services to practice child protection including hotline, referral, assessment, institutional assessments, anti-human trafficking and sets policy and procedures for developing and building capacity to prevent involvement in the child welfare system including preventing out-of-home placement.
The unit coordinates and collaborates with other units to manage the Child Abuse and Prevention Treatment Act grants and federal implementation and oversees the development and the implementation of the Child and Family Service Review (CFSR) cycle including: the Child and Family Services Plan, Annual Progress Service Review, the Statewide Assessment, the CFSR On-site review and the Statewide Progress Improvement Plan. Unit staff work with county departments to ensure regulatory and statutory compliance and to offer technical assistance, support and guidance when the practice is not in the line with policy, statute, and rule. Staff also researches promising and evidence-informed practices being utilized throughout the nation and makes recommendations for consideration or implementation in Colorado.
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CDHSCareers
Description of Job
The purpose of this position is to serve as the CDHS staff authority in all aspects of the Child and Family Services Review (CFSR) and the federal review of the state's child welfare system, authorized under the 1994 Amendments to Titles IV-B and IV-E of the Social Security Act. Duties include coordinating the four factors of the CFSR cycle, communicating and collaborating with CHDS’ Administrative Review Division, federal partners from the Children’s Bureau of the Administration for Children and Families, county departments of human/social services, state staff and child welfare stakeholders; planning and project management of the CFSR statewide assessment, and the on-site review; development and monitoring of the Program Improvement Plan (PIP) should any result from the review; and collecting Information, writing, editing and submitting and tracking progress associated federal reports throughout the federal reporting cycle. These reports include the Five-Year Child and Family Services Plan (CFSP), Annual Progress and Services Report (APSR), Program Improvement Plan (PIP), and progress reports, and other related reporting as required by the U.S. Department of Health and Human Services, Administration for Children and Families (ACF).
Responsibilities include:
Project Management. This position serves as the project manager for the state's Child and Family Services Review (CFSR) cycle including: the Statewide Assessment, the CFSR On-Site Review, the Program Improvement Plan and the Annual.
Program Services Review.
Oversees the coordination of the CFSR cycle (occurs approx. every five to seven years)
Facilitates regular communications with the Administration for Children and Families to plan for the implementation of the statewide assessment and onsite review and program improvement plan
Convene and lead a CFSR planning team consisting of internal Office of Children Youth and Families (OCYF), Division of Child Welfare (DCW), Division of Youth Services (DYS) and Administrative Review Division (ARD) as well as external county staff, Court Improvement Program (CIP) staff to plan for the CFSR cycle.
Statewide Assessment Tasks/activities.
Develops a plan for collecting feedback from stakeholders including caregivers, youth and parents; county staff and supervisors; community partners and legal representatives
Oversees logistics for processes to gather feedback from all stakeholder groups utilizing surveys, focus groups, interviews and other means
Leads a team to analyze stakeholder feedback information and determine how to document and incorporate qualitative feedback into CFSR reporting
Review quantitative data received through AFCARS, NCANDS, and the CFSR data profiles
Collaborate with the Research, Analysis and Data (RAD) unit, ARD and others to review state level quantitative data.
On-Site CFSR.
Identify strategy, systems and processes to plan direct and coordinate activities of the development and implementation of the CFSR.
Work with CFSR planning team to develop criteria for site selection
Collaborate with the (ARD) to plan and implement the CFSR case review processes
Recruit reviewers for the onsite review
Work with ACF and ARD to Coordinate training for case reviewers
Draft plans and determine time frames, staffing needs and procedures to meet project goals and objectives.
Manage available resources during the phases to develop project plan outlines to ensure that the project progresses on schedule and within budget.
Oversees and ensures collaboration with the State Court Administrator’s Office, the Administrative Review Division, and other relevant internal and external stakeholders throughout the on-site review process
Collaborates with internal and external staff to recruit and coordinate group stakeholder interview processes during the onsite review.
Program Improvement Plan (PIP).
Responsible for the coordination and development of the Program Improvement Plan (PIP) including data analysis, continuous quality improvement processes and root cause analysis
Coordinates county and other stakeholder involvement in selecting and developing activities and action
Oversees and ensures collaboration with the State Court Administrator’s Office, the Administrative Review Division, and other relevant internal and external stakeholders throughout the program improvement planning process
Responsible for liaising with the children’s bureau and region office for the development, submission, and monitoring of the CFSR Program Improvement Plan
Coordinates with the ARD and the RAD team to obtain baselines and quarterly data to inform the CFSR PIP
Facilitates and monitors the CFSR PIP and submits all quarterly reports, including documentation of completion, and quarterly data submissions
Advises leadership team of potential federal fiscal sanctions related to timely completion of the CFSR PIP.
Documentation of Project Management. This position analyzes federal and state data to determine the problem, examining the components of the problem, and reach a corrective action. This action must then result in work processes which ensures the information is conveyed in written form to our Federal partners. Also this position must incorporate Federal Program Instructions into the actions to be taken by the state. Participates on selection boards for other state agencies to determine consultant and contractor qualifications.
Other Duties as assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Please submit a resume and cover letter with your application.
Experience Only: Seven (7) years of relevant experience in an occupation related to the work assigned
to this position.
OR
Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years.
Preferred Qualifications :
Strong writing skills and a willingness to learn and understand child welfare services and yearly progress that is reported to the Federal Children's Bureau on a yearly basis.
Conditions of Employment:.
Standard Background. ALL CDHS employees (non-direct contact): CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver’s license)
Travel. The position is required to travel throughout the state to meet with stakeholders.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact araceli.diaz@state.co (karina.sanchez@state.co) .us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program (https://coloradostateofhealth.com/)
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)
Toll Free Applicant Technical Support
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
02
Former State employees who were disciplinary terminated or resigned in lieu of termination must disclose the information on the application. If you are a former state employee who was disciplinary terminated or resigned in lieu of termination please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
03
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04
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I am unable to access the links with this information on the job posting. (If you select this option, please reach out to the recruiter listed on this job posting so this information can be sent directly to you).
05
This position requires travel statewide. Are you willing and able to travel?
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06
Please describe your experience as it relates to this position as described in the job announcement/description of job.
07
Do you have experience working with MS Office, Adobe Acrobat (PDF Markup) and Google Suite? If yes, ensure your application details this experience in the work experience section of your job application.
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Agency
State of Colorado
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