Job Information
Digital Luxury Group, DLG OFFICE / ADMINISTRATIVE ASSISTANT (50% to 70%) in Geneva, Switzerland
WHO WE ARE
As a pioneer in luxury marketing through the digital world, we empower luxury brands in their international development by combining strategy, full digital expertise and creative content. We are a one-stop-shop partner for our clients.
DLG Clients develop privileged and personalized relationships with their audiences, enriching themselves with a unique cultural and creative dimension and leveraging their business through their digital approach.
Our agency operates in an integrated manner at international level while rooting client operations locally through our offices in Geneva, Shanghai, and sales office in New York.
For our Geneva headquarters, we are currently looking for:
OFFICE / ADMINISTRATIVE ASSISTANT (50% to 70%)
WHAT YOU’LL DO
The Office/Administrative Assistant plays a crucial role in supporting our team, including the management team, by providing specialized administrative and operational services. This role involves administering the payroll process through a third-party payroll vendor.
Beyond these responsibilities, the role is deeply supportive in nature, involving comprehensive office administration and actively assisting staff with their administrative and operational needs.
This part-time position offers flexibility but requires on-site presence during client visits.
Administrative tasks:
Verification of credit card invoices and cost allocation in the accounting system
Prepares social charge declarations
Verify and book employee’s business expenses
Operations:
Organises and maintains all office functions, assist by answering calls at reception, booking meetings and organising events
Maintains insurances policies
Provides onboarding support for new staff (IT and tools)
Process correspondence, filing, and organize archives for the department
Payroll & HR administration:
Administer the payroll process through a third-party payroll vendor:
Prepares information package for monthly payroll
Reviews payroll package prepared by vendor
Coordinate with the payroll vendor with regard to absences, leaves, work permits and taxes
Draft HR contracts (based on existing templates)
Maintain employee records
WHAT YOU WILL NEED TO BE GREAT IN THIS ROLE
CFC level and relevant work experience (2 to 3 years) as office administrator/HR assistant
Fluency in English and French
Advanced knowledge of Microsoft Excel, fully acquainted with Word and Power Point
Strong organizational skills and attention to detail
Can-do proactive attitude, constantly looking for improvement
Ability to work independently, to take initiative to solve problems
Experience working in a multicultural environment and with decentralized teams
Previous experience in a similar role, preferably in a multi-task environment
If you're curious, a bit of a tech enthusiast, and interested in career progression, this role provides an excellent opportunity
Powered by JazzHR