Finastra Senior Facilities Cooordinator UK in London, United States

WHY DO WE LOVE COMING TO WORK EVERY DAY?

With over 10,000 superstars across 48 different countries globally, it is hard not to be inspired every single day. At Finastra we celebrate in global knowledge sharing, diversity and an opportunity to make a difference for each other and for our customers .

We are on a journey. After bringing two global Fintech leaders together in June 2017, Finastra has truly recognized the opportunity and power we have, by combining our expertise, successes and passion together. Whether it is in a collaboration hub or innovating with colleagues across our global landscape, we are one team creating a network of talent and creativity in a stimulating environment, to do what we can to make a difference for our customers .

Our people are leaders in their role and are always looking for new ways to help our customers grow, compete and optimize their business. From a graduate Software Engineer to an experienced Sales Executive – we are looking for personal leadership and people with the appetite to understand the markets and customers we serve. We drive innovation that challenges the status quo and feel proud of the positive differences that we make every day. We recognize talent and provide a work environment where leaders can drive results , develop and grow their careers.

Success is what you do, success is what we achieve, together.

The future of Finance is open – combine your talents with Finastra opportunities to create an exciting career with us.

For more information, visit Finastra.com

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JOB DESCRIPTION

What will you contribute?

The purpose of this role is to oversee and coordinate:

UK Facilities Operations – ensuring the business has the facilities, equipment and environment in which to operate safely. Monitoring and controlling risks associated with Health & Safety and Security. This responsibility may be extended to more than one location within Finastra. Support - To assist the Director of Real Estate with Facilities Projects as required meeting the needs of the business. This responsibility may be extended to more than one Finastra location.

Responsibilities & Deliverables:

This role will cover UK Operations and will include but is not restricted to:

Operational Facilities

Monitor active work requests on the Facilities service desk and any shared facilities mailboxes, including updating and cross referencing with the service desk system.

Budget: plan, manage and monitor, reconciling on a monthly, quarterly, bi-annual and annual basis aligned to Finastra Financial practices.

Complete daily building & remote facility checks to make sure that all office standards for building fabric and equipment are being met and maintained.

Liaise with internal stakeholders, contractors and external stakeholders to follow through on priority work and internal customer satisfaction matters.

Manage, review, clarify and understand policies and procedures established by Finastra, including but not limited to:- lease obligations & liabilities, vendor specifications, compliance and service quality.

Manage operational requirements for hard and soft services including but not limited to mechanical (HVAC) & electrical maintenance, Office AV, waste management, vending, access security, mailroom and archiving

Manage and coordinate best allocation and utilisation of space, re-organising of current premises; office re stacks, internal churn and desk set up for new and existing employees.

Oversee Global Facilities Audio Visual and digital content management solutions, liaising, coordinating requirements and facilitating training with Regional Facilities Managers.

Oversee facility location vendor procurement, contract review and service maintenance

Calculating and comparing costs for maintenance quotes, goods or services to achieve maximum value for money;

Co-ordinating and checking that agreed work by contractors has been completed satisfactorily and following up on any deficiencies; using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;

Assist with Front of House support to include but not limited to:- visitor management, operational room set up and AV set up and meeting support, catering, security and cleaning.

Coordinate emergency repairs with external vendors ensuring that purchasing, work orders and associated procurement is undertaken in line with procurement policy. .

Ad-hoc duties and Projects detailed by the Regional Facilities Manager, to meet the needs of the business.

Facilities Administration

Maintain hard copy and online facilities information management systems.

Update and maintain Facilities policies and procedures.

Process purchase orders, invoices, and receipt goods and services: provide monthly reports as required.

Administer and maintain the approved vendor register.

Health and Safety

Understand and implement policy and procedures established by Finastra including knowledge of operational health and safety, including but not limited to premises & fire safety and ergonomics compliance.

Assist with the responsibility for new joiner and leaving process which include H&S induction and Office Ergonomics.

Help prepare site regulations and issue permits to work for all contractor activities on site.

Assist in the maintenance, testing and implementation of disaster planning procedures and organise and co-ordinate fire evacuation and bomb drills.

Assist with ensuring that Office/s meets with in country health and safety requirements and that the facility complies with legislation.

Required Experience:

Qualifications & certification

  • Educated to a Diploma and or Health and Safety qualification level or equivalent.

  • Knowledge of Facilities Management, both Hard and Soft Services.

  • Experience working on projects within a corporate office environment.

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The above statements describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you need assistance or an accommodation due to disability please contact us at 800-274-7280.

The Future is Collaborative . The Future is Open. The Future is Now.

Finastra unlocks the potential of people and businesses in finance, creating a platform for open innovation. Formed in 2017 by the combination of Misys and D+H, we provide the broadest portfolio of financial services software in the world today—spanning retail banking, transaction banking, lending, and treasury and capital markets. Our solutions enable customers to deploy mission critical technology on premises or in the cloud. Our scale and geographical reach means that we can serve customers effectively, regardless of their size or geographic location—from global financial institutions, to community banks and credit unions. Through our open, secure and reliable solutions, customers are empowered to accelerate growth, optimize cost, mitigate risk and continually evolve to meet the changing needs of their customers. 48 of the world’s top 50 banks use Finastra technology.

Finastra is an Equal Opportunity Employer in the United States. Qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, handicap or disability (physical or mental), Vietnam-era or disabled veteran status, and other factors protected by state and local laws. For more information please read Finastra's EEO Policy Statement at http://www.dh.com/sites/default/files/eeo-policy-statement.pdf .

Submitting applications for posted positions authorizes Finastra to retain personal data in accordance with applicable laws. For more information about data processing and your rights, please read Finastra's applicable Privacy Policies: for candidates within the European Economic Area (EEA & Swizerland), please refer to the EEA & Switzerland Job Applicants Privacy Notice at https://www.finastra.com/sites/default/files/2018-06/eea-switzerland-job-applicants-privacy-notice.pdf ; for others, please refer to Finastra Privacy Policy at https://www.finastra.com/privacy-policy . If you have any questions, please contact the Privacy Department at: privacy@finastra.com , or your recruitment primary contact.