Workplace Events Coordinator

Job ID

166493

Posted

07-May-2024

Role type

Full-time

Areas of Interest

Administrative, Customer Service

Location(s)

Melbourne - Victoria - Australia

• GWS Client in the Wealth & Investment sector

• Leadership opportunity in Events Management

• Part time role - Monday - Thursday (4 days a week)

• Melbourne CBD Location

Culture of our team at CBRE GWS:

CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts.

Here’s a snapshot of your day:

The Workplace Events Coordinator role is at the forefront of delivering a positive office experience as a cultural ambassador, community advocate and service leader on this client account.

Key Responsibilities include:

• Providing coordination and support for delivery of Workplace events.

• Supporting the team in provision of best-in-class service to the client employees and visitors. Our services include but are not limited to: Event, meeting and calendar management and administration, Culture, Diversity and Inclusion Programs, A/V Support, meeting equipment supply and catering.

• Maintains awareness of the workspace and develops solutions in consultation with the FM team to improve workplace experience.

• Curates and administers of the Host platform and client materials customized to meet to the full Host experience. Ensures client and company materials comply with client and company brand guidelines.

• Utilizes and maintains integrity of databases, supports data entry of required reports and other digital tools associated with service delivery, as requested.

• Follows security and emergency procedures as defined for the property. Responds to emergency situations in a calm, efficient manner. Summons appropriate assistance and makes appropriate notifications in accordance with operating procedures.

• Provides support for Workplace Experience team as directed, including expense management, meeting coordination, equipment care, and supply management. Ensures all billings for Event services are invoiced and billed as required.

• Collaborates with vendors’ employees who provide services and goods.

• Available for occasional early morning or evening work required as per the Event schedule.

• Available for occasional travel required for offsite site visits and events.

The Ideal Candidate

• A minimum of 3 years demonstrated experience within the industry in a similar position

• Strong food and beverage knowledge; level of experience in the field desired.

• Strong verbal/written communication skills and excellent personal management level presentation.

• Experience in a Corporate/Social & Hotel executive functions environment in Events Management.

• Experience with developing & maintaining senior client and vendor relationships.

• Understanding of Audio Visual, IT capabilities and catering requirements.

• Managing and mentoring team members as required.

• Administrative Skills – Word, PowerPoint, Excel, Zoom, and Outlook are desirable.

Why work for CBRE?

People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential. 

We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development, and performance. Apart of a rewarding career with great developmental opportunities within GWS and across other areas of CBRE, our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships, and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)