828924-GOVERNMENT OPERATIONS CONSULTANT III - 40021119

Date: May 20, 2024

Location:

TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 828924

Agency: Commerce

Working Title: 828924-GOVERNMENT OPERATIONS CONSULTANT III - 40021119

Pay Plan: Career Service

Position Number: 40021119

Salary: $62,000.00 - $71,00.00

Posting Closing Date: 06/03/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

JOB TYPE: FULL TIME / CAREER SERVICE

POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)

• Currently in process of being re-classified *

  Working Title: Community Projects and Grants Administration Supervisor

  OPEN COMPETITIVE

  Your Specific Responsibilities:

  We are seeking an experienced and highly motivated individual to supervise our team of contract and grant coordinators. This key position is responsible for providing direct oversight to FloridaCommerce’s contract and grants administration function, including, but not limited to, contract and grants lifecycle management, community projects, compliance, stakeholder engagement, and training. In this leadership position, you'll be responsible for ensuring the efficient and compliant review and management of all grant and contract processes, from initial review to final execution. The role is also responsible for ensuring the innovative, timely, and effective provision of services provided by the team to internal and external stakeholders. Example responsibilities include:

  Supervisory employees are those who spend the majority of their time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work, and who have the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action, including all employees serving as supervisors, administrators, and directors, in accordance with Section 110.205(2)(W), Florida Statutes.

  Supervise, conduct appraisals, plan and direct work, review and approve leave requests, and handle the hiring and disciplinary actions of staff, as needed, and in compliance with applicable laws, rules, policies, and procedures.

  • Direct and lead a team of contract and grant coordinators, providing ongoing coaching, guidance, and performance management.

  • Oversee the contract and grants administration lifecycle. This includes, but is not limited to, process implementation and improvements, providing guidance to internal customers in template development, scope development, invoicing, and reporting.

  • Serve as a primary point of contact for internal and external stakeholders, collaborating closely throughout the agreement lifecycle and, if applicable, project. Understand and evaluate stakeholder needs and coordinate milestones and updates.

  • Act as the conduit to describe, interpret, position, and make recommendations to resolve business issues.

  • Ensure efficient contract and grant execution in alignment with agency needs and expectations.

  • Guide the team in reviewing grants and contracts with a focus on scopes of work.

  • Implement and maintain systems for tracking work assignments and deadlines.

  • Prioritize assignments and workflows to maximize efficiency and meet project or program timelines. This includes, but is not limited to, following up to ensure continuous progress and adhering to identified timelines.

  • Maintain clear and consistent communication with internal staff, program leaders, and other stakeholders, both verbally and in writing.

  • Identify and implement process improvements to enhance the effectiveness of grant and/or contract administration processes.

  • Stay up to date on relevant regulations and agency needs.

  • Develop performance expectations in conjunction with the Deputy Bureau Chief of General Services.

  • Review and resolve escalated issues and concerns with a sense of urgency. Escalates issues to more senior management as needed.

  • Draft, review, edit, and administer contracts and grants agreements.

  • Provide effective feedback on improving unit performance. Evaluate employees in accordance with Department standards and procedures.

  • Provide technical assistance and helps the section’s Training Coordinator develop contract related training materials, coordinates program related trainings and develops and implements a training plan to ensure internal staff can effectively execute their roles reviewing and managing contracts and grants.

  • Maintain compliance with all applicable federal, state, and local grant regulations and agency policies.

  • Coordinate projects and agreements when assigned or necessary to meet team goals and agency expectations.

  • Perform other duties as assigned.

    Required Knowledge, Skills, and Abilities:

  Strong knowledge of federal, state, and local regulations and the ability to learn agency policies.

  Solid understanding of grant writing.

  Excellent communication and interpersonal skills, with the ability to effectively communicate both verbally and in writing.

  Strong analytical and problem-solving skills.

  Proficiency in Microsoft Office Suite.

  Knowledge of contract and grant process and management software.

  Preferred :

  • Minimum of two years of supervisory experience to include motivating, mentoring, developing, and directing team members, or two years of experience serving in a leadership role in contract management, contract administration, procurement, or contract monitoring.

  • Minimum of five years of experience in government contract management, execution, preparation, and monitoring.

  • Minimum of five years of experience in scope development and/or grant management.

  • Florida Certified Contract Manager Certification.

    Pay : $ 62,000.00 - $71,000.00

    Our Organization and Mission:

  FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

  The Difference You Will Make:

  FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens. As a member of the Finance & Administration team, this position supports the program areas that administer benefits to Floridians.

  How You Will Grow:

  FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

  • Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.

  • Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.

  • Provides information clearly, accurately, and succinctly; and exhibits good listening skills.

  • Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.

  • Uses knowledge acquired through education, training, or experience to complete tasks.

  These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

  Where You Will Work:

  Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. T allahassee is a mid- sized city in the heart of Florida’s Big Bend. FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

  Tallahassee is:

  • Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources ( https://talgov.com/ ).

  • Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).

  • Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

  • Within a state having no state income tax for residents of Florida.

    WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

• State Group Insurance coverage options+

  (health, life, dental, vision, and other supplemental option)

• Retirement plan options, including employer contributions ( www.myfrs.com )

• Nine paid holidays and a Personal Holiday each year

• Annual and Sick Leave Benefits

• Student Loan Forgiveness Program (Eligibility required)

• Flexible Spending Accounts

• Tuition Fee Waivers (Accepted by major Florida colleges/universities)

• Ongoing comprehensive training provided

• Career Growth

• Highly skilled, professional environment

  For a more complete list of benefits, visit www.mybenefits.myflorida.com .

  • We care about the success of our employees.

  • We are always improving our technology, our tools, our customer’s experiences, and ourselves.

  • A rewarding experience for reliable, compassionate, and professional employees.

  NOTE: This is not a telework position. Candidate will be required to work in the office. This is a full-time position working 40 hours per week.

  Screening: Your responses to the qualifying questions must be verifiable by skills and/or experiences stated on your candidate profile and/or resume.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Tallahassee